Overview

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS – Internal Firm Services – Other

Management Level

Associate

Job Description & Summary

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

Main Responsibilities:

Ensures the smooth operation of the office, by coordinating administrative support across the office and ensures that the office is supported in an efficient and effective manner

Responsible for procurement of office supplies

Oversight of office administrators, drivers and reception

Financial:

Adhere to the allocated budget for the Office Services function  
Propose costs saving solutions as appropriate  
Work with procurement with regards to office needs (supplies, consumables)  
Prepare purchase orders for all office management supplies 
Customer:

In line with Procurement guidelines, provide office services supplies  
Coordinate local events, office events with close liaison with the Office Manager  
Coordinate printing and binding requests  
Facilitate New Hire on-boarding process via coordinating inductions and other matters with HR  Notify HC, IT and receptionist of new hires/departures, and provide/remove security passes and access to office as appropriate  
Handles and reports ad-hoc issues arising  
Acts as an interface between administrative staff and management  
Manage external archiving if relevant  
Manage seating, storage and parking allocations  
Oversee couriers and post room 
Internal Process: 

Manage Office administrator assignment and conflicts  
Adhere to policies and procedures set by management  
Coordinate driver schedules, reviews timesheets and manages leave  
Coordinate office administrator schedules, reviews timesheets and manages leave  
Coordinate receptionist schedules, reviews timesheets and manages leave  
Manage maintenance, repairs 
Manage cleaners and other outsourced services  
Liaise with office landlord  Fire safety warden and business resilience liaison  
Manage local office petty cash

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

No

Job Posting End Date

Tagged as:

About PwC Middle East

At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do. We’re a network of firms in 158 countries with more than 236,000 people who are committed to delivering world-class capabilities and quality in assurance, tax and advisory services. Established in the region for 40 years, PwC Middle East employs over 4,200 people across 12 countries. Complementing our depth of industry expertise and breadth of skills is our sound knowledge of local business environments across the Middle East region. Our tailored solutions help our clients meet the challenges and opportunities of doing business in the Middle East market and beyond.